905 - Buildings, Sites, and Equipment

905 - Buildings, Sites, and Equipment dawn.gibson.cm… Wed, 06/29/2022 - 09:15

905.1 - Community Use of School District Facilities and Equipment

School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community or recreational activities. Entities will include organizations, groups, individuals, and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school district related activity, the use is consistent with the law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays.

Entities who wish to use school district facilities or equipment must apply at the superintendent's office. It is the responsibility of the board secretary or superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the superintendent and board secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.

Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the superintendent. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district. The school district may recoup the cost of paying the employee by charging a fee to the entity.

Entities that use school district the facilities or equipment must leave facilities or equipment in the same condition the facilities or equipment was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.

The board may allow entities such as the Boy and Girl Scouts and 4-H to use the school district facilities and equipment without charge. While such entities may use school district facilities and equipment without charge, they may be required to pay a custodial fee.

Approved:    4-20-10
Reviewed:   4-9-90
Revised: 5-16-05, 5-16-22

dawn.gibson.cm… Wed, 06/29/2022 - 09:20

905.1E1 - Community Use of School District Facilities and Equipment Application Form

The undersigned entity makes application for the use of the school district facility or equipment as designated below. The entity will provide security at its own expense, if necessary, to maintain order and to properly protect the facility or equipment. Security is required when admission is charged.

Please refer to Policy 905.1 to determine the proper use of school district facilities and equipment. The entity is responsible for complying with the law, board policy, and the administrative regulations.

The entity must provide an Indemnity and Liability Insurance Agreement, Code No. 905.1E2, prior to the use of school district facilities or equipment.

Building/Site/Equipment		Date

Purpose		Hours

Auditorium		Gymnasium
Seating requirements on stage		Seating	Scoreboard
Tables required on stage		Public address system
Stage curtain and attendant		Matron
Spotlights
Microphones		Classroom
Podium Stand		ICN
Table	Stand in audience		Computer lab
Other equipment		Other

Swimming Pool

Total Fee $

Name of entity making application:

Name of person making application:

Address:		Phone #:


(Signature of Applicant)		(Date)

dawn.gibson.cm… Wed, 06/29/2022 - 09:25

905.1E2 - Community Use of School District Facilities and Equipment Indemnity and Liability Insurance Agreement

The undersigned, hereafter referred to as entity, states that it will hold the Graettinger-Terril Community School District, hereafter referred to as school district, its board of directors, individual board members, employees, officers, agents, and representatives harmless from any and all damages and claims that may arise out of the entity’s use of any facilities or equipment owned by the school district. In case any action is brought therefore against the school district, its board of directors, individual board members, employees, officers, agents or representatives, the entity will assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorney fees, to the entity.

The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as will protect the entity and the school district from claims for damages for personal injury, including accidental death, and from claims for property damages which may arise from the entity's use of the school district's facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by the entity. Such insurance will include the Graettinger-Terril Community School District as an additional named insured in the policy carried by the entity and described above.

The entity will furnish the school district with a certificate of insurance acceptable to the school district's insurance carrier before the contract is issued.

Dated at , Iowa, this day of , 20 .

	School District
(Entity)

By	By
		Superintendent
Title
	By
Address		Secretary

dawn.gibson.cm… Wed, 06/29/2022 - 09:26

905.1R1 - Community Use of School District Facilities and Equipment Regulation

1. Alcoholic beverages will not be brought to or consumed in school district facilities and on school district grounds.

2. The use of tobacco and nicotine products are prohibited in school district facilities and school district grounds, including in private vehicles parked on school
district grounds.

3. A school district employee must be present while the school district facility or equipment is being used by an entity.

4. After a school district facility or equipment has been used by an entity, cleaning, including restoring the facility or equipment to the condition it was in prior to its use, will be done by school district employees assisted by representatives from the entity. The fee charged to the entity for the use of the facility or equipment will include these costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.

5. Entities are required to stay within the area of the school district facility and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities or areas in the school district building or equipment are off limits to the entity.

6. A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate. Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.

7. School district sponsored activities will always have priority over use of school district facilities and equipment requested by entities.

dawn.gibson.cm… Wed, 06/29/2022 - 09:21

905.1R2 - Community Use of School District Facilities and Equipment Fees Schedule

Rates for Use of Buildings and Sites

Elementary school gym (first two hours)		$100
Elementary school gym with kitchen (first two hours)		$200
Middle school gym (first two hours)		$100
Middle school kitchen and lunch room (two hours)		$200
High school gym (two hours)		$100
High school lunch room		$100

Add to above:

For each additional hour or fraction thereof		$25

Custodial charges		Actual

Buildings, Rooms, and Site are to be returned to original condition when finished.

In addition to paying the above fees, each entity must make arrangements with the school district to have adequate custodial and supervisory services. Buildings will not be available unless a contract is signed by the entity and the school district well in advance of scheduled usage.

Rates for Use of Equipment

Sound System		$50/event
Chairs and/or tables for meetings		$50/event

dawn.gibson.cm… Wed, 06/29/2022 - 09:23

905.2 - Employee and Student Use of District Facilities and Equipment

The board will permit school district employees to use school district facilities and equipment when such use is directly related to their employment. The board will permit students to use school district facilities and equipment when the facility or equipment is to be used in connection with their studies or extra-curricular activities. Proper controls will be established to ensure responsibility for, and return of, all such facilities and equipment in good condition.

The building principal and/or superintendent will approve the use of facilities and equipment and such use will be subject to the board’s policies and rules regarding the use of school district facilities and equipment.

Approved: 5-16-22
Reviewed:
Revised:

dawn.gibson.cm… Wed, 06/29/2022 - 09:15

905.3 - Tobacco and Nicotine Free Environment

The use of tobacco and nicotine products; including, but not limited to, cigarettes, nicotine chew, snus, dissolvables, electronic cigarettes, any electronic devices that can be used to deliver nicotine to the person inhaling from the device, any other look-alike products in which the original would include tobacco and/or nicotine and/or other nicotine products that are not approved by the Federal Drug Administration for tobacco cessation; on school district property; including in school district buildings, on school district grounds, in school district vehicles, or at any school district activity; is prohibited.

This requirement extends to students, employees, volunteers, and visitors. This policy applies at all times, including school district sponsored and non-school district sponsored events. Persons failing to abide by this policy are required to cease using the tobacco and/or nicotine product, properly dispose of the tobacco and/or nicotine product and refrain from using tobacco and/or nicotine products in the future. Persons failing to abide by the requirements of this policy will be required to leave the school district premises immediately. It is the responsibility of the administration to enforce this policy.

Approved: 5-16-22
Reviewed:
Revised:

dawn.gibson.cm… Wed, 06/29/2022 - 09:19

905.4- Weapons In The School District

WEAPONS IN THE SCHOOL DISTRICT

The board believes weapons, other dangerous objects and look-a-likes in school district facilities and at school district-approved events cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees and visitors on the school district premises or property within the jurisdiction of the school district.

All weapons, dangerous objects and look-a-likes are prohibited to be carried, possessed, transported or otherwise stored on school district property and to school district-approved events. Exceptions to this policy include weapons carried by the following individuals in performance of their official duties:

law enforcement;
military personnel;
corrections officers;
individuals approved in writing by the Superintendent; and
students and individuals approved in writing by the Superintendent who are actively engaging in a school district approved firearms safety course, hunter education course or shooting sports activity;

Individuals found to be in violation of this district policy will be required to immediately remove the weapon, dangerous object or look-a-likes from the school district property or event. Students found to be in violation of this policy or any other board policies related to weapons will be subject to disciplinary proceedings. Employees found in violation of this policy may be subject to discipline, up to and including termination.

The district shall not authorize staff members to carry firearms on school grounds in accordance with Iowa Code 724.6.

Approved: 8-19-24 Reviewed: Revised:

awoods@gt.rati… Thu, 08/22/2024 - 14:56