The board will develop and maintain a policy manual that provides a codification of its policy actions.   Board policy provides the general direction as to what the board wishes to accomplish while allowing the superintendent to implement board policy.  Policies will be reviewed on a regular basis to ensure relevance to current practices and compliance with the law.

The written policy statements contained in this manual provide guidelines and goals to the citizens, administration, employees, and students in the school district community.  The policy statements are the basis for the formulation of regulations by the administration.  The board will determine the effectiveness of the policy statements by evaluating periodic reports from the administration.

Policy statements may be proposed by a board member, administrator, employee, student or member of the school district community.  Proposed policy statements or ideas will be submitted to the superintendent's office for possible placement on the board agenda.  It is the responsibility of the superintendent to bring these proposals to the attention of the board.

Approved  8-17-09                    
Reviewed   12-18-14                                                            
Revised    11-15-21   

ADOPTION OF POLICY 

The board will give notice of proposed policy changes or adoption of new policies by placing the item on the agenda of one regular board meeting. The proposed policy changes will be distributed and public comment will be allowed at the meeting prior to final board action. This notice procedure will be required except for emergency situations. If the board adopts a policy in an emergency situation, a statement regarding the emergency and the need for immediate adoption of the policy will be included in the minutes. The board will have complete discretion to determine what constitutes an emergency situation. 

The final action taken to adopt the proposed policy will be approved by a simple majority vote of the board at the meeting after allowing public discussion. The policy will be effective on the later of the date of passage or the date stated in the motion. 

In the case of an emergency, a new or changed policy may be adopted by a majority vote of a quorum of the board. The emergency policy will expire at the close of the third regular meeting following the emergency action, unless the policy adoption procedure stated above is followed and the policy is reaffirmed. 

Approved 8-17-09 Reviewed 12-18-14 Revised 11-15-21, 3-18-24

A board policy manual is housed in each school attendance center and in the central administration office.  Each board member will have a personal copy of the board policy manual.  Persons wishing to review the board policy manual will contact the board secretary, who will have a board policy manual available for public inspection.

It is the responsibility of the board secretary to ensure copies of new and revised policy statements are distributed to the custodians of board policy manuals no later than the first regular board meeting following the policy's adoption.  Copies of changes in board policy will also be included in or attached to the minutes of the meetings in which the final action was taken to adopt the new or changed policy.

It is the responsibility of each board member, during the board member's term of office, to keep the manual current and up-to-date and to surrender the manual to the board secretary at the conclusion of the board member's term of office.

Approved  8-17-09                    
Reviewed   12-18-14;  11-15-21                                                    
Revised                   

Generally, the board will follow board policy and enforce it equitably.  The board, and only the board, may, in extreme emergencies of a very unique nature, suspend policy.  It is within the discretion of the board to determine when an extreme emergency of a very unique nature exists.  Reasons for suspension of board policy will be documented in board minutes.

Approved  8-17-09                    
Reviewed   12-18-14; 11-15-21                                                   
Revised                   

When there is no board policy in existence to provide guidance on a matter, the superintendent is authorized to act appropriately under the circumstances surrounding the situation keeping in mind the educational philosophy and financial condition of the school district.

It is the responsibility of the superintendent to inform the board of the situation and the action taken and to document the action taken.  If needed, the superintendent will draft a proposed policy for the board to consider.

Approved  8-17-09                    
Reviewed   12-18-14;   11-15-21                                                  
Revised                   

The board shall, at least once every five years, review board policy.  Each year, the board may make a determination about the sections and/or series of the policy manual and the specific policies in the policy manual to be reviewed.  Once the policy has been reviewed, even if no changes were made, a notation of the date of review is made on the face of the policy statement.

It is the responsibility of the superintendent to keep the board informed as to legal changes at both the federal and state levels.  The superintendent will also be responsible for bringing proposed policy statement revisions to the board's attention.

If a policy is revised because of a legal change over which the board has no control or a change which is minor, the policy may be approved at one meeting at the discretion of the board.

Approved     8-17-09                 
Reviewed  12-18-14                                                                               
Revised    11-15-21   

Board policy sets the direction for the administration of the education program and school district operations.  Some policies require administrative regulations for implementation.

It is the responsibility of the superintendent to develop administrative regulations to implement the board policies.  The regulations, including handbooks, will be approved by the board prior to their use in the school district.

The administrative regulations will be available no later than the first regular board meeting after the adoption of the board policy unless the board directs otherwise.

Approved  8-17-09                    
Reviewed   12-18-14                                                                              
Revised    11-15-21